Job Title: Operations Manager Department: Materials Management

Reports to: Director of Materials Management Revision Date: 8/13/2024

Status: Exempt

Job Summary:

Responsible for the overall operation of Materials Management. Assists in establishing policies and procedures and provide administrative support to Director of Materials Management for developing and maintaining a positive work environment that promotes Oswego Health’s mission and values. The position requires strong analytical and organizational skills as well as the ability to be flexible with changing needs and deadlines

Duties/Responsibilities:

Supervision and Leadership:

• Provides direct oversight to the Storeroom Coordinators and Purchasing Coordinator including scheduling and time approval
• Determines the qualifications of department personnel, reviews and/or completes annual performance evaluations. Develops necessary education needs of employees.
• Encourage staff participation and coach employees to meet personal and organization goals
• Maintains current knowledge of regulatory policy changes impacting processes and procedures and educates employees as necessary
• Develop training programs for external customers for internal ordering processes

Inventory Management:

• Responsible to the Director of Materials Management compliance for all inventory operations and support across distribution channels
• Oversight to Receiving, Distribution, and Warehouse functions
• Establishes par levels throughout inventory locations
• Schedule and review cycle count to enhance inventory accuracy
• Maintain inventory control insuring accurate data in Meditech system and maintenance of Item Master File

Contract and Vendor Management:

• Responsible to the Director of Materials Management for insuring member compliance for purchasing through the Premier Purchasing Group Alliance, monitoring, and streamlining the supply Chain by standardization, and consolidation resulting in Cost savings
• Works in conjunction with GPO to identify contracts
• Maintains existing contracts and activates contracts as necessary
• Oversight of the maintenance of exclusion checking for vendors

Other:

• Determines the qualifications and competence of departmental personnel. Reviews all employee performance evaluations and annual education requirements prior to supervisor’s review with the employee.
• Ensure accurate posting of supplies, verify invoices, review and process Purchase Orders to ensure proper closing of Purchasing and Inventories for month end closing.
• Develop and maintain departmental policies and procedures to assist and facilitate effective operations. Reviews and updates policies and procedures as necessary.
• Interpret, communicate and enforce Hospital policies and procedures. Encourage staff participation and coach employees to meet personal performance and departmental goals.
• Comply with Hospital, State, and Federal governmental rules and regulations, policies and procedures, and related reporting requirements.
• Performs other duties as assigned by supervisor.

COMMUNICATION AND GUEST RELATIONS:

• The ability to interact and communicate both verbally and in writing with all levels of personnel and outside professionals is a must.
• Demonstrates behaviors consistent with senior management values, management expectations, and service standards.

Education and Experience:

• Bachelor’s degree in Business, Healthcare or related field preferred.
• Minimum of 5 years of supply chain experience with preference to prior hospital experience.

Working Conditions:

• Ability to coordinate multiple demands on time.
• General office setting.
• Subject to irregular hours.

Pay Range: $70,000-$80,000/Annual

Employee salary is based on commensurate experience and other qualifications.

The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County’s largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care.

EQUAL EMPLOYMENT OPPORTUNITY

Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.